2018 and beyond
While we are working on the event in Warsaw we are of course looking forward to where Silvensa will be hosted in 2018 and beyond. It could be anywhere in Europe, yes, even in your city. You think that's to complicated, to much work, or to costly? Well, that's not entirely true.
There are only three things you need at the beginning:
10+ Mensans who are willing to form an organisation team. You can try to do it with less if you are experienced, but we won’t recommend it. In fact the core of the Berlin team was only two Mensans, with two more closely supporting them, and that was really tough.
An allowance of your national board to host it. This is necessary because every big event has a financial risk which has to be carried by the national Mensa which is hosting the event. The Berlin event and both Silvensas in Warsaw and Vienna finished with a surplus. So we have a good reason to be confident that we can help you minimizing this risk.
Send us your application until the beginning of the Polish Annual Gathering the year before you want to be the host. So for Silvensa 2019, this would be until May 31st, 2018. Polish Mensa Annual Gathering always starts at a Catholic holyday called Corpus Christi.
There is one additional condition for potential German hosts only: Aufgrund der Erfahrungen die wir beim Sommerfest-EMAG in Berlin und bei anderen Großveranstaltungen gemacht haben können wir uns nicht vorstellen, Silvensa mit der derzeitigen Veranstaltungsseite von MinD zu organisieren. Ihr müsst daher den Vorstand überreden unsere Webseite verwenden zu dürfen.
Basically that’s the first step to become a Silvensa host. If you have done this first step just send a mail to email@example.com. If we have more then one potential host for 2018 we will try to organize a public poll about the next host. If there is just one then we could start a little Silvensa host puzzle again, just like the one we had on mensa.org, Facebook and MMeeting.
Once you are a host there are a few basic rules which we need to secure the character of Silvensa as an event for everyone.
The registration fee should not be higher then 10 Euro for early birds and 25 Euro for late birds. That way we make sure Silvensa is affordable for everyone, including people with low income. If there is a very good reason for a higher fee, please ask us.
No events like the Icebreaker or the New Year's Eve party should be included in the registration fee. So people can choose the parts of Silvensa they want to participate in.
You will need a main venue, New Year’s Eve party venue, a number of small indoor and outdoor events, a registration website, program booklet, name tags, a lot of international promotion and a financial concept for all of that.
Don’t worry, we can help you with all these issues.
We know what’s important when you negotiate with potential main venues/party venues. We have organized a lot of small events before and know how to combine them to a big event. You can use this website as your registration website, so you don’t have to worry about this to much.
A PDF version of the Berlin program booklet will be available for you, so you don’t have to start from scratch designing it. Somebody who has done this before will assist you if you want. And I still remember how I did the name tags.
We can promote your event all over Europe and beyond, attracting lot's of international guests for you just as we did for Berlin, Warsaw and Vienna.
Think about it! A really big international New Year's Eve event could be in your city/region. Yes, that is a lot of work, but it is also a lot of fun. It feels good when your event becomes more and more real, when the small events are combined to a big one, when the first participants register, the first events are sold out, when you start counting the number of countries in your participants list. It feels even better when you get exited in the last days before the event, when the first guests arrive at your registration desk, when you see some known faces and a lot of new ones, when you see them being happy because of your events. And the best feeling for us was December 31st, 10pm, when we realized that we had done it, despite being such a small team and having only a few months to organize. We suddenly relaxed completely and had a great international Mensa party just a few kilometres from where we live.
Imagine Silvensa in your city…
Anna - Franz - Peter